The Repository of State Practices (RoSP) is a database of state procurement statutes, regulations, and policies. NASPO’s Research and Innovation team continually update the RoSP. Bid Protest bid-protest rosp_category Statutory, regulatory, and procedural guidance for bid protests raw Indiana Department of Administration Procurement Office Website
Prior to contract award, but after the solicitation has been released, a potential bidder or respondent may submit a written letter of protest regarding inadequate or restrictive specifications.
Such protest should conform to the requirements of the Procurement Protest Policy and must be received by the close of business by the State not less than ten (10) business days (as defined by the State work calendar) prior to the proposal or bid due date.
Telephone conversations with buyers or the requesting agency are undocumented communications and do not waive or modify the requirements of a solicitation.
The Procurement Division will review all protests or appeals and, if a modification to the solicitation is appropriate, will issue an addendum to all prospective bidders to whom the solicitation documents have been sent.
https://www.in.gov/idoa/procurement/supplier-resource-center/award-protests/ Public Link: Statutory Guidance Bid Responsiveness bid-responsiveness rosp_category Statutory, regulatory, and procedural guidance for bid responsiveness raw IN ST 5-22-16-2
Sec. 2. In determining whether an offeror is responsive, a purchasing agent may consider the following factors:
(1) Whether the offeror has submitted an offer that conforms in all material respects to the specifications.
(2) Whether the offeror has submitted an offer that complies specifically with the solicitation and the instructions to offerors.
(3) Whether the offeror has complied with all applicable statutes, ordinances, resolutions, or rules pertaining to the award of a public contract.
http://iga.in.gov/legislative/laws/2020/ic/titles/005#5-22-16 Public Link: Yes Bidder Responsibility bidder-responsibility rosp_category Statutory, regulatory, and procedural guidance for bidder responsibility raw IN ST 36-1-2-15.5
Sec. 15.5. (a) “Responsible bidder or quoter” means one who is capable of performing the contract requirements fully and who has the integrity and reliability that will assure good faith performance.
(b) “Responsive bidder or quoter” means one who has submitted a bid or quote conforming in all material respects to the specifications.
http://iga.in.gov/legislative/laws/2020/ic/titles/036#36-1-2-15.5 Public Link: Yes Goods and Services Procurement goods-and-services-procurement rosp_category State entity with the statutory authority and oversight for the purchasing of goods and services raw IN ST 5-22-6-2
Sec. 2. (a) A governmental body may adopt rules governing the purchase of services for the governmental body.
(b) The purchasing agency of a governmental body may establish policies regarding the purchase of services for the governmental body.
http://iga.in.gov/legislative/laws/2020/ic/titles/005 Public Link: Central Procurement Office Procurement Website procurement-website rosp_category Official state procurement website for public raw https://www.in.gov/idoa/procurement/ Public Link: Protest Appeals protest-appeals rosp_category Statutory, regulatory, or procedural guidance for protest appeals before a specialized body raw Indiana Department of Administration Procurement Office Website
Appeals
If a Bidder or Offeror receives an adverse determination, the Bidder or Offeror may submit a request for appeal to the Commissioner
https://www.in.gov/idoa/procurement/supplier-resource-center/award-protests/ Public Link: Statutory Guidance Public Notice public-notice rosp_category The required time between the issuance of a formal solicitation and the scheduled opening of bids or proposals raw IC 5-3-1-2 (e)
(e) If the event is the receiving of bids, notice shall be published two (2) times, at least one (1) week apart, with the second publication made at least seven (7) days before the date the bids will be received.
https://iga.in.gov/legislative/laws/2020/ic/titles/005#5-3-1-2 Public Link 1: 2 Weeks Reverse Auctions reverse-auctions rosp_category State authority to conduct reverse auctions raw IN ST 5-22-7.5-1
Sec. 1. (a) A purchasing agency may conduct a reverse auction for the purchase of supplies by using an Internet purchasing site to:
(1) issue an invitation for bids; and
(2) receive bids.
(b) Except as provided in this chapter, a purchasing agency and a bidder must comply with the requirements of this article when participating in a reverse auction.
http://iga.in.gov/legislative/laws/2020/ic/titles/005#5-22-7.5-1 Public Link: Full Authorization State Procurement Manual state-procurement-manual rosp_category Official state procurement manual available to public raw https://www.in.gov/idoa/procurement/procurement-training/delegation-of-purchasing-authority-program/ Public Link: State Statutes and Regulations state-statutes-and-regulations rosp_category State databases of statutes and regulations raw http://iga.in.gov/legislative/laws/2020/ic/titles/001 Resource Public Link 1: Resource 1: Title 5. State and Local AdministrationArticle 22. Public Purchasing http://iac.iga.in.gov/iac//iac_title Resource Public Link 2: State-Wide Contracts state-wide-contracts rosp_category Awarded contracts as provided by each state raw https://fs.gmis.in.gov/psp/guest/SUPPLIER/ERP/c/SOI_CUSTOM_APPS.SOI_PUBLIC_CNTRCTS.GBL State-Wide Contracts Link: Supplier Registration supplier-registration rosp_category Information for suppliers as provided by each state raw https://www.in.gov/idoa/2463.htm Supplier Registration Link: Technology Procurement technology-procurement rosp_category State entity with the statutory authority and oversight for the purchasing of technology raw IN ST 5-22-6-2 State Central Procurement Office