The Repository of State Practices (RoSP) is a database of state procurement statutes, regulations, and policies. NASPO’s Research and Innovation team continually update the RoSP. Best Value Procurement best-value-procurement rosp_category State authority to conduct best value procurement (BVP) raw Ill. Admin. Code tit. 44, § 4.2033
a) Definition – A best value procurement means a contract award determined by objective criteria related to price, features, functions, and life-cycle costs that may include:
1) total cost of ownership, including warranty, under which all repair costs are borne solely by the warranty provider; repair costs; maintenance costs; fuel consumption; and salvage value;
2) product performance, productivity, and safety standards;
3) the supplier’s ability to perform to the contract requirements; and
4) environmental benefits, including reduction of greenhouse gas emissions, reduction of air pollutant emissions, or reduction of toxic or hazardous materials.
https://www.law.cornell.edu/regulations/illinois/Ill-Admin-Code-tit-44-SS-4.2033 Public Link: Bid Protest bid-protest rosp_category Statutory, regulatory, and procedural guidance for bid protests raw 44 IL ADC 8.2075; 44 IL ADC 1.5550; 44 IL ADC 4.5550; 44 IL ADC 6.390-6.440
Different type of procurements have different type of protest procedures
Capital Development Protests see 44 IL ADC 8.2075
Office of General Services Standard Procurement see 44 IL ADC 1.5550
For Higher Education Procurements see 44 IL ADC 4.5550
Department of Transportation procurements see 44 IL ADC 6.390-6.440.
Statutory Guidance Bid Responsiveness bid-responsiveness rosp_category Statutory, regulatory, and procedural guidance for bid responsiveness raw IL ST CH 30 § 500/1-15.86
§ 1-15.86.
Responsive offeror. “Responsive offeror” means a person who has submitted an offer that conforms in all material respects to the request for proposals.
https://www.ilga.gov/legislation/ilcs/fulltext.asp Public Link: Yes Bidder Responsibility bidder-responsibility rosp_category Statutory, regulatory, and procedural guidance for bidder responsibility raw IL ST CH 30 § 500/1-15.80
Responsible bidder, potential contractor, or offeror. “Responsible bidder, potential contractor, or offeror” means a person who has the capability in all respects to perform fully the contract requirements and the integrity and reliability that will assure good faith performance. A responsible bidder or offeror shall not include a business or other entity that does not exist as a legal entity at the time a bid or offer is submitted for a State contract.
https://www.ilga.gov/legislation/ilcs/ilcs5.asp Public Link: Yes Contract Claim contract-claim rosp_category Statutory, regulatory, and procedural guidance for contract claims before a specialized body raw IL ST CH 30 § 557/10
(4) The contractor may not make a claim for additional costs or time because of a physical condition at the site, unless the contractor has provided notice to the governmental entity under subdivision (1).
(5) The contractor may not make a claim for an adjustment after the contractor has received a final payment under the contract.
https://www.ilga.gov/legislation/ilcs/ilcs3.asp Public Link: No Official Guidance Evaluation Committees evaluation-committees rosp_category The rules concerning the size and composition of evaluation committees for formal solicitations raw Ill. Admin. Code tit. 44, § 1.2005 (y)
y) Evaluation Team. Evaluation team members shall be determined by the State agency, tailored to the particular solicitation, and include, as appropriate, technical or other personnel with expertise to ensure a comprehensive evaluation of offers. Evaluation team members must not have any conflicts of interest or apparent conflicts of interest and must commit to the time to complete all evaluations and attend any necessary evaluation meetings. The State agency’s selection of the evaluation team members must be approved by the SPO, taking into consideration any conflicts of interest or apparent conflicts of interest.
https://www.ilga.gov/commission/jcar/admincode/044/044000010E20050R.html Public Link 1: Team members with technical or other expertise appropriate for the solicitation; approved by SPO. Goods and Services Procurement goods-and-services-procurement rosp_category State entity with the statutory authority and oversight for the purchasing of goods and services raw IL ST CH 30 § 500/25-10
§ 25-10. Authority. State purchasing officers shall have the authority to procure supplies and services, except as that authority may be limited by the chief procurement officer.
https://www.ilga.gov/legislation/ilcs/ilcs4.asp Public Link: Central Procurement Office Multistep Competitive Sealed Bidding multistep-competitive-sealed-bidding rosp_category State authority to conduct multistep competitive sealed bidding raw IL ST CH 30 § 500/20-10(h)
h) Multi-step sealed bidding. When it is considered impracticable to initially prepare a purchase description to support an award based on price, an invitation for bids may be issued requesting the submission of unpriced offers to be followed by an invitation for bids limited to those bidders whose offers have been qualified under the criteria set forth in the first solicitation.
https://ilga.gov/legislation/ilcs/documents/003005000K20-10.htm Public Link: Full Authorization Procurement Website procurement-website rosp_category Official state procurement website for public raw https://www2.illinois.gov/cms/business/procurement/Pages/default.aspx Public Link: Public Notice public-notice rosp_category The required time between the issuance of a formal solicitation and the scheduled opening of bids or proposals raw 30 ILCS 500/20-10 (c); Ill. Admin. Code tit. 44, § 1.1585
(c) Public notice. Public notice of the invitation for bids shall be published in the Illinois Procurement Bulletin at least 14 calendar days before the date set in the invitation for the opening of bids.
Section 1.1585 Notice Time:
Each solicitation shall be published in the Bulletin at least 14 days prior to the date set for opening, unless a shorter time is authorized by the Code or this Part.
https://www.ilga.gov/legislation/ilcs/ilcs4.asp Public Link 1: https://www.ilga.gov/commission/jcar/admincode/044/044000010D15850R.html Public Link 2: 14 Days Reverse Auctions reverse-auctions rosp_category State authority to conduct reverse auctions raw IL ST CH 30 § 500/20-10
(j) Reverse auction. Notwithstanding any other provision of this Section and in accordance with rules adopted by the chief procurement officer, that chief procurement officer may procure supplies or services through a competitive electronic auction bidding process after the chief procurement officer determines that the use of such a process will be in the best interest of the State. The chief procurement officer shall publish that determination in his or her next volume of the Illinois Procurement Bulletin.
An invitation for bids shall be issued and shall include (i) a procurement description, (ii) all contractual terms, whenever practical, and (iii) conditions applicable to the procurement, including a notice that bids will be received in an electronic auction manner.
Public notice of the invitation for bids shall be given in the same manner as provided in subsection (c).
Bids shall be accepted electronically at the time and in the manner designated in the invitation for bids.
During the auction, a bidder’s price shall be disclosed to other bidders. Bidders shall have the opportunity to reduce their bid prices during the auction. At the conclusion of the auction, the record of the bid prices received and the name of each bidder shall be open to public inspection.
After the auction period has terminated, withdrawal of bids shall be permitted as provided in subsection (f).
The contract shall be awarded within 60 calendar days after the auction by written notice to the lowest responsible bidder, or all bids shall be rejected except as otherwise provided in this Code. Extensions of the date for the award may be made by mutual written consent of the State purchasing officer and the lowest responsible bidder.
This subsection does not apply to (i) procurements of professional and artistic services, (ii) telecommunications services, communication services, and information services, and (iii) contracts for construction projects, including design professional services.
https://www.ilga.gov/legislation/ilcs/documents/003005000K20-10.htm Public Link: Full Authorization State Procurement Manual state-procurement-manual rosp_category Official state procurement manual available to public raw https://www2.illinois.gov/cpo/general/Documents/Procurement%20Fair%20Sourcing%20101%20Session.pdf#search=procurement%20101 Public Link: State Statutes and Regulations state-statutes-and-regulations rosp_category State databases of statutes and regulations raw https://www.ilga.gov/legislation/ilcs/ilcs.asp Resource Public Link 1: Resource 1: Chapter 30. Finance,Purchases and Contracts https://www.ilga.gov/commission/jcar/admincode/titles.html Resource Public Link 2: Resource 2: Title 44: Government Contracts, Grantmaking, Procurement and Property ManagementSubtitle A: Procurement and Contract Provision State-Wide Contracts state-wide-contracts rosp_category Awarded contracts as provided by each state raw http://www.purchase.state.il.us/ipb/master.nsf/frmMCViewFrameset State-Wide Contracts Link: Supplier Registration supplier-registration rosp_category Information for suppliers as provided by each state raw https://ipg.vendorreg.com/ Supplier Registration Link: Technology Procurement technology-procurement rosp_category State entity with the statutory authority and oversight for the purchasing of technology raw IL ST CH 30 § 500/25-10 State Central Procurement Office